R&D Document & System Coordinator

职位：研发文控及系统专员

Job: R&D Document & System Coordinator

岗位职责

1. 负责研发部门 ECR（工程变更申请）及 ECN（工程变更通知）的接收、发布、跟进、记录与归档，确保工程变更流程规范执行，相关资料完整、准确并具备可追溯性。
2. 负责研发部门 2D 工程图纸及图号的建立、释放、更新、版本控制和归档管理，确保图纸资料符合公司编号及文件管理规范，并保证研发资料的准确性和一致性。
3. 负责协助研发部门建立和完善部门文件管理体系、工作流程及管理规范，包括受控文件、管理表格、记录库等文件资料的建立、维护及持续优化。
4. 负责研发部门内部及项目相关文件的整理与管理，并协助完成内外部 Audit 所需资料的准备、审核、签字、盖章及提交，确保审核资料及时、完整并符合相关要求。
5. 协助研发部门建立及持续完善标准化工作流程、部门管理规范及受控文件，并根据实际业务需求推动相关流程和文件的执行与维护。
6. 负责研发 BOM 的创建、维护及工程变更执行，并负责 Windchill 系统中 BOM、工程图纸及相关研发资料的上传、释放、版本更新和日常维护，确保系统资料与最新工程文件保持一致。
7. 负责产品及相关零部件物料号的创建，并在 SAP 及 Windchill 系统中完成物料基础信息的建立、维护及更新，确保系统物料信息与最新工程资料保持一致。
8. 负责研发部门临时任务及日常物资及设备的采办流程管理，按照公司规定执行请购、采购、验收、报销及相关行政流程，并跟进采购事项的完成情况。

任职要求

• 大专或本科以上学历，机械、机电、电子、工程管理、文控或相关专业优先。
• 具有文控、工程文员、研发助理、项目文控或相关工作经验者优先。
• 熟练使用 Microsoft Office 办公软件，尤其是 Excel、Word 和 PowerPoint。
• 熟悉 BOM、ECR/ECN、工程图纸、PLM、PDM、SAP、ERP 或 Windchill 等系统及工程文件管理流程者优先。
• 具备较强的文件管理、数据整理及逻辑分析能力，工作细致、严谨并具有较强的责任心。
• 具备良好的沟通协调及跨部门协作能力，能够有效跟进研发、采购、品质、工艺及生产等相关部门的工作事项。
• 具备良好的中文及英文读写能力，能够阅读、整理及处理基本中英文工程文件。
• 具备良好的执行能力和时间管理能力，能够独立完成日常文件、系统及部门管理工作。

Job: R&D Document & System Coordinator

Job Responsibilities

1. Responsible for the receiving, release, follow-up, recording and filing of ECR (Engineering Change Request) and ECN (Engineering Change Notice), ensuring that engineering change processes are properly executed and all related documentation is complete, accurate and traceable.
2. Responsible for the creation, release, revision, version control and filing of R&D 2D engineering drawings and drawing numbers, ensuring that all engineering documents comply with the company's drawing numbering and document control requirements.
3. Assist in establishing and continuously improving the R&D department's document management system, workflows and management procedures, including the creation and maintenance of controlled documents, management forms and record databases.
4. Responsible for organizing and maintaining R&D departmental and project-related documentation, as well as preparing and coordinating documents required for internal and external audits, including document review, approval, signing, stamping and submission.
5. Assist in establishing, standardizing and continuously improving R&D departmental workflows, management procedures and controlled documents, and support the effective implementation and maintenance of these processes.
6. Responsible for BOM creation, maintenance and engineering change implementation, as well as the upload, release, revision and maintenance of BOMs, engineering drawings and related R&D documentation in the Windchill system, ensuring that system data remains consistent with the latest approved engineering documents.
7. Responsible for creating material numbers for products and related components, and maintaining and updating material master information in both the SAP and Windchill systems to ensure that system data remains accurate and consistent with the latest engineering documentation.
8. Responsible for department ad hoc task and managing the procurement and administrative processes of R&D materials, equipment and departmental items, including purchase requisitions, procurement, receiving, reimbursement and follow-up in accordance with company procedures.

Job Requirements

• Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or a related field.
• Relevant experience in document control, engineering administration, R&D coordination, project documentation or a similar position is preferred.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience with BOM, ECR/ECN, engineering drawings, PLM, ERP or Windchill systems and engineering document management will be an advantage.
• Strong documentation, data organization and analytical skills, with a high level of attention to detail and responsibility.
• Good communication, coordination and cross-functional collaboration skills, with the ability to effectively follow up with R&D, Purchasing, Quality, Process Engineering and Production teams.
• Good written and verbal communication skills in both Chinese and English, with the ability to read, organize and handle basic English engineering documentation.
• Strong execution and time management skills, with the ability to independently manage daily documentation, system and departmental administrative activities.